Thousands of companies around the world have gone digital in recent months rather than shutting down completely during this unprecedented public health catastrophe. The shift from a physical office to digital platforms has allowed people to work from the comfort and security of their own homes while still earning a living.
It’s absolutely amazing that current technology has given us the ability to achieve something like this. For a long time, digital tools have already had a position in professional industries — business owners appreciate how such technology boosts production. However, companies are reaping the numerous benefits of working remotely today even more than before.
Understanding What Is A Digital Workspace
A digital workplace combines all of the company’s disparate business platforms and enables workers to access required work tools and information through a unified platform. Teams may interact and coordinate with one another with maximum efficiency whether they operate from the very same physical workspace or from remotely around the globe.
While infrastructures and technology are key factors, the effectiveness of a digital workspace is determined by the people who work there and how business challenges are handled. As businesses attempt to incorporate new technology, many fail to address the essential cultural shift required to transform workers’ mindsets, which is required for digital workspaces to flourish.
Since a company’s culture is the fundamental cornerstone of any digital endeavour, business executives must pay equal attention to both the cultural and technological aspects. When your employees are stuck in a rut, it may stymie, if not totally derail transition to the digital workspace.
By using a deliberate approach by focusing on the difficulties and challenges of the employees, you can create a contemporary workspace that extends the company’s digital culture and encourages employees to perform to the best of their abilities.
How Does A Digital Workspace Impact Productivity?
The inclusion of numerous communication platforms (Outlook 2016, Yammer, Skype for Business, and now also Microsoft Teams) in digital workspace aid in effective communication while also being more comparable to how people today connect with each other outside of the office setting. According to a Harvard Business Review study, firms with efficient workplace social networks are 7% more efficient than those without.
Although this may appear to be counterproductive at times, the administration may communicate information to employees more simply and rapidly by using numerous communication methods instead of a single platform like email. Employees may then cooperate more successfully with this enhanced degree of communication. According to a recent McKinsey Global Institute research, if staff were interconnected to one another, productivity increased by 20-25 percent.
This inter-employee connectedness via technology aids team cooperation and employees should be encouraged to collaborate with persons outside of their team more frequently. According to a further study performed for Microsoft, 40% of employees believe social media tools promote greater cooperation.
Automate Mundane Tasks
Daily, everyone undertakes little, insignificant tasks that take a few seconds or minutes. You usually don’t pay much attention to how much time you spend on these chores. But it builds up over the period of days, weeks, even months.
Technology can help to ease these chores while also increasing office efficiency. You may also prevent your staff from taking needless extra steps or being agitated in order to do these tasks.
Password management software, for instance, maybe a suitable alternative if your team shares password-protected systems and information. This will allow them access to the resources they require without requiring them to provide the real password.
This improves data security and saves a lot of time for your staff because they no longer need to disturb someone to obtain the information they want.
A variety of software providers provide applications for payroll, scheduling, bookkeeping, and other day-to-day operations. When you can automate these processes using a digital solution, it saves your staff hours each week. Time and resources could then be transferred to other things on the to-do list, increasing workplace productivity.
Create A Transparent Environment
With a digital workspace, team managers can clearly lay out all of the activities which need to be completed, allocate them to the appropriate members, and set deadlines for them. This immediately leads to a more independent and transparent work environment in which all workers understand their roles and feel responsible. Furthermore, it assists teams in reducing unnecessary meetings and focusing on their main job.
The Need For A Digital Workspace
Nowadays, a digital workspace is critical for improving employee engagement, improving efficiency, and keeping employees (and consumers) happy. Your workers want their workplaces to provide the same advanced technology that they use and value in their personal lives. Quality internal communications is at the heart of this.
A pleasant digital office environment can contribute to a better digital employee experience. This might assist you in lowering turnover and aligning your team around key business objectives.
To achieve company development, more organizations are investing in their digital workspace and spearheading changes. The necessity of having an excellent digital suite has grown as competition for talent has expanded and millennials make up a larger proportion of the work market. The increased number of frontline and remote workers also have put pressure on businesses to have the communication tools necessary to reach their whole company.
To create an outstanding digital workspace, your approach must be employee-driven. It makes no difference how user-friendly your technology is if it does not improve how your workers operate.
Understanding the specific demands of your company’s workers and stakeholders is one of the best strategies for a successful digital transition. To achieve successful rollouts and acceptance, align the whole company with your change by communicating effectively. You will also have to identify holes in your present tech stack as well as the tools you will require. Finally, creating a plan will assist in defining your change and demonstrating ROI to your business.