As technological innovation accelerates, new expectations are imposed on organizations that want to remain competitive in an expanding economy. In 2018, 90 percent of the world’s data was projected to have been produced in the previous two years. How are businesses effectively digesting such a flood of data?
To be honest, huge data might result in staff overload and disengagement. Indeed, over 60% of workers report feeling burned out at work. Each year, these disillusioned and disengaged workers cost the economy up to $550 billion in lost productivity. One critical strategy to combat this problem is to encourage workplace change.
What Does “Digital Workspace Transformation” Mean?
The process of digital transformation entails redesigning business policies and techniques to integrate digital solutions. Today, the majority of businesses have some type of digital workspace. Standard applications, on the other hand, such as email, may be out of date and lack the robust capabilities that employees today require.
How Can You Accelerate The Transition Of Your Digital Workspace?
After gaining a better knowledge of what digital workspace transformation is, you’re probably asking how your firm might go about implementing it. While no two businesses’ digital workspace transformation initiatives will be identical, there are some general guidelines to follow. These transformational stages include the following:
1. Conduct an assessment of your present digital workspace
Before embarking on a significant transition, it is necessary to have an understanding of your present system’s strengths and shortcomings. Collaborate with all departments (just not IT) and conduct a poll of personnel about the tools they use on a daily basis. Inquire about what might make their tasks simpler and assess the facts for recurring problems. Then determine which of these concerns is the primary cause of lost productivity and job discontent. Ascertain that these issues are high on your digital workspace transformation plan’s priority list.
2. Establish a crystal-clear vision
Once your evaluation is complete, collaborate with corporate executives to develop a cohesive, united vision. If your offer is muddled or otherwise confusing, it increases the likelihood that workers will reject it due to a lack of understanding of the advantages. From the top-down, a digital revolution must be championed. At the moment, more than half of transformation projects are headed by the CIO or CEO. These C-level managers should work together to unite and sell the program to lower management, who will then have to pitch it to their teams. Each employee should understand precisely how the project will benefit them.
3. Promote collaboration, communication, and connection
These would be three of the primary concerns addressed by digital transformation. Employees must be able to interact and cooperate smoothly in the contemporary workplace. Your transformation strategy must prioritize these factors. The days of sending all firm information through email have passed us by.
Your solution should include messaging apps, internal wiki sites for policy clarification and project updates, and social media-inspired toolkits that foster involvement and connection. These tools should be able to operate on a variety of platforms, including mobile and desktop, and on a variety of operating systems.
4. Ensure your employees receive adequate training
Any change in the workplace is stressful for workers. Indeed, statistics indicate that 55% of employees undergoing a shift in corporate operations experience persistent stress. Stress may drive individuals to reject required change since many forms of work-related stress are motivated by dread of the unknown.
This means that providing adequate training on new techniques and business operations is among the most impactful ways to mitigate these anxieties. Dissect the tools and illustrate why they’ve been used. This enables workers to adjust to and get acquainted with the change. Once they feel more secure, the resistance should subside.
As such, it is critical that any new technological solutions you implement be well documented by your IT staff or the third-party suppliers that developed them. The majority of social intranets were built with simplicity in mind. When used in conjunction with precise documentation, a social network may be a very effective ally throughout your transformation effort. Your training staff may create a customized training program for each team that will use it.
5. Maintain complete transparency throughout the transition period
Transparency is critical because it gives workers a sense of involvement in the process. The public will be aware of the company’s progress on its plan, and everyone will be able to collaborate to tackle shared difficulties. While concealing difficulties may seem to be an efficient way to alleviate worry, rumors and gossip may penetrate and destroy it. It’s important to be candid about obstacles encountered along the way and get ideas on how to overcome them. This also fosters friendship and team spirit. Indeed, it has been shown that corporate openness has a slew of favorable impacts, and the cliché “honesty is the best policy” holds true.
Firms that lack detailed plans for their technological solutions will face substantial disadvantages in today’s economic environment. As all sectors are becoming more digital, adopting this trend can help your business thrive. Accops Digital Workspace provides a comprehensive, zero-trust-based end user computing solution, enabling secure and instant access to business applications from anywhere, any device and any network.
Integrated MFA, device entry control, data leakage prevention, contextual access, user experience and monitoring features make it perfectly suitable for long-term work-from-home as well as hybrid work scenarios.Accops Digital Workspace solution is highly modular and flexible to fit the needs of businesses of all sizes, providing seamless access to modern web applications, SaaS applications, client-server applications, legacy applications, virtual applications and virtual desktops. For more information on how our team at Accops can help you transition into a successful digital workspace, contact us today!